Privacy Policy

Privacy Policy for CV Workshop

CV Workshop (“we”, “us”, or “our”) is committed to protecting the privacy of our candidates, clients, and users of our website at www.thecvworkshop.co.uk. We aim to provide a safe and secure user experience and to ensure that the information you submit to us is used only for the purposes outlined in this policy.

CV Workshop is a trading name of Hayman Executive Limited (Company No. 8853164), the legal entity acting as the data controller responsible for your personal data.

Who We Are and the Purpose of This Policy

This privacy policy explains how CV Workshop collects and processes your personal data when you interact with our website, including data you may provide through forms or direct contact.

This website is not intended for children, and we do not knowingly collect data relating to children.

This policy should be read alongside any other privacy or fair processing notices we may provide. It supplements those notices and is not intended to override them.

Controller

CV Workshop is responsible for your personal data.

We have appointed a Data Privacy Manager to oversee this policy. For any questions, please contact:

Email: [email protected]

You also have the right to contact the Information Commissioner’s Office (ICO) at www.ico.org.uk, but we would appreciate the chance to address your concerns first.

Our website may contain links to other websites or applications. These may allow third parties to collect or share data about you. We are not responsible for their privacy policies and encourage you to read them before providing your data.

What Data We Collect and How We Use It

We may collect, use, store, and transfer various types of personal data, including:

  • Identity Data – name, title, date of birth, gender, identification and employment documentation, etc.
  • Contact Data – email address, telephone number, home address, next of kin.
  • Financial Data – bank account details.
  • Transaction Data – payment and billing records.
  • Technical Data – IP address, browser type, time zone, and device information.
  • Profile Data – preferences, feedback, survey responses.
  • Marketing Data – communication preferences.
  • Usage Data – how you use our site and services.
  • Special Category Data – for example, salary, ethnic origin, or religious beliefs.

If you don’t provide data where required by law or under contract, we may not be able to deliver certain services.

How We Collect Personal Data

We collect data in the following ways:

  • Via direct communication (e.g., contact forms, email, or CV submissions)
  • Through social platforms (e.g., LinkedIn, Xing)
  • From job boards (e.g., Indeed)
  • At networking events or job fairs
  • Through referrals or introductions from companies or individuals

This list is not exhaustive.

How We Use Your Personal Data

We use your data only where legally allowed — such as to fulfil a contract, comply with obligations, or for legitimate business interests. This includes:

  • Delivering recruitment and CV services
  • Matching you with job opportunities
  • Managing client and candidate relationships
  • Responding to enquiries or service requests
  • Sending relevant job alerts or updates
  • Storing your CV and candidate profile securely on UK-based servers

We have measures in place to prevent unauthorised access or loss of your data. In the event of a suspected breach, we will notify you and regulators as required.

Change of Purpose

We will only use your personal data for its original intended purpose. If we need to use it for something different, we’ll inform you and explain the legal basis.

Sharing Your Data

We may share your data with:

  • External third parties providing services such as reference checks, testing, or verification
  • Internal service providers such as IT consultants or advisors
  • In the event of a business sale, acquisition, or merger
  • Legal authorities, where required

We may also ask for your consent for any additional purposes not covered above.

Marketing

You may receive marketing messages from us if you’ve requested information or services and haven’t opted out.

  • We do not share your data with third parties for marketing without your explicit opt-in consent.
  • You can opt out at any time via unsubscribe links or by emailing [email protected].

Curriculum Vitae (CV)

When submitted, your CV is stored securely and accessible only by our UK-based consultants. You can update or replace your CV at any time by emailing us. Previous versions may be archived.

Website Visitors

We do not actively collect personal data from general website visitors beyond standard technical data (e.g., IP address, browser info).

Data Retention

We keep basic information (Contact, Identity, Financial, Transaction Data) for six years to comply with tax and legal obligations.

You can request that your data be deleted, though we may be legally required to retain some information.

Your Rights

You have the right to:

  • Request access to your data
  • Ask for corrections
  • Request deletion or restriction of use
  • Withdraw consent at any time
  • Request data transfer (data portability)

To exercise these rights, please contact [email protected]. We aim to respond within one month.

We may verify your identity before fulfilling any request and will inform you if we’re unable to comply (e.g., due to legal obligations).

Changes to This Policy

This policy may be updated from time to time. Any changes will be posted on our website. Continued use of the site or our services indicates your acceptance of the changes.

Please inform us if your personal data changes during your relationship with us.

Equal Opportunities

CV Workshop is an equal opportunities organisation committed to diversity and inclusion. We do not discriminate based on gender, race, disability, religion, age, sexual orientation, or other protected characteristics.

Contact Us

For all enquiries, please contact:

Data Protection Manager
📧 Email: [email protected]
📍 Registered Office:
6 Fordbridge Road
Ashford
TW15 2SG